Ethics and Anti-Bribery Policy
About Our Policy
It is the stated and publically declared policy of the company to conduct all of our business in an honest and ethical manner.
The company will take a zero-tolerance approach to bribery and corruption. The company is committed to acting professionally, fairly and with integrity in all our business dealings and relationships.
Any employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct. Any non-employee who breaches this policy may have their contract terminated with immediate effect.
This policy does not form part of any employee's contract of employment and we reserve the right to amend or modify it at any time without prior notification.
As with all our policies the company will regularly review this policy to ensure it remains pertinent, relevant and enforceable.
Within the Organisation – who must comply with this policy?
This policy applies to all persons working for JHHF or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
The definition of bribery?
Bribe means a financial or other inducement or reward for action which is illegal, unethical, a breach of trust or improper in any way.
Bribes can take the form of money, gifts, loans, fees, hospitality, services, discounts, the award of a contract or any other advantage or benefit.
- Bribery includes offering, promising, giving, accepting or seeking a bribe.
- All forms of bribery are strictly prohibited.
- Specifically, our rules of engagement include
1. Employees must not give or offer any payment, gift, hospitality or other benefit in the expectation that a business advantage will be received in return, or to reward any business received;
2. Employees may not accept any offer from a third party that is known or suspected to have been made with the expectation that a business advantage will be forthcoming
3. Employees may not give or offer any payment (sometimes called a facilitation payment) to a government official in any country to facilitate or speed up a routine or necessary procedure.
- Employees must not threaten or retaliate against another person who has refused to offer or accept a bribe or who has raised concerns about possible bribery or corruption.
Gifts and hospitality
- This policy does not prohibit the giving or accepting of reasonable and appropriate hospitality for legitimate purposes such as building relationships, maintaining our image or reputation, or marketing our products and services.
- A gift or hospitality will not be appropriate if it is unduly lavish or extravagant, or could be seen as an inducement or reward for any preferential treatment (for example, during contractual negotiations or a tender process).
- Gifts must be of an appropriate type and value depending on the circumstances and taking account of the reason for the gift. Gifts must not include cash or cash equivalent (such as vouchers), or be given in secret. Gifts must be given in the name of the company and never in the name of an individual be they directly employed, associated with or connected to the company in any way.
- Promotional gifts of low value such as branded stationery may be given to or accepted from existing customers, suppliers and business partners.
- Employees must declare and keep a written record of all hospitality or gifts given or received. Employees must also submit all expenses claims relating to hospitality, gifts or payments to third parties in accordance with the company’s expenses policy and record the reason for expenditure.
- All accounts, invoices, and other records relating to dealings with third parties including suppliers and customers should be prepared with strict accuracy and completeness. Accounts must not be kept "off-book" to facilitate or conceal improper payments.
How to raise a concern
If an employee or associate is offered a bribe, or are asked to make one, or if the employee and/or associate suspects any bribery, corruption or other breach of this policy has occurred or may occur, the Employee and/or the associate must notify one of the Company Director’s as to the possible breach, as soon as possible.